Consensus Model for Tombolo’s Board of Directors
This is an adaptation of the formal consensus model. This is not meant to be an all inclusive description of how meetings should run, but rather a proposal for a process to use when the group wants to make a decision. There are four layers in this model: 1) proposal; 2) group discussion; 3) identification and resolution of concerns; and 4) calling for consensus.
Proposal
All proposals prepared and presented to the group should intend to accomplish a common purpose of the group. If needed, the person presenting the proposal should give a short description of any previous action or background on the proposal and state the benefits of adopting the proposal. After the proposal is presented any clarifying questions should be answered. If it is an easy decision that doesn’t appear to need any discussion, there can be a call for consensus at this time; if it is clear that discussion is needed the process moves on to the next step.
Group Discussion
This is the time when everyone may express their perspectives, including concerns, about the proposal. This is not the time to resolve any problems that arise, but rather for broad discussion about the proposal, and should not get too sidetracked in one direction. If the discussion seems at a place where consensus might be reached, there can be a call for consensus, otherwise the process continues with the next step.
Identification and Resolution of Concerns
This is when all concerns are identified. At this point, only concerns are to be expressed, reasonable or unreasonable, well thought out or vague feelings; this should not be interrupted by attempts to resolve the concerns. Questions that clarify the concerns should be addressed. Once all concerns have been expressed, the group then attempts can be made to resolve the concerns, such as by modifying the proposal. If all concerns have been resolved then consensus can be called for. Otherwise there may be one of the following alternative outcomes:
Send to working group
The proposal can be modified with the concerns in mind by a smaller group and then brought back to a future meeting.
Stand aside
If a concern cannot be resolved, the facilitator can ask those with the concern if they are willing to stand aside and let the decision be adopted despite the concern.
Block
If a concern cannot be resolved and those with it are not willing to stand aside, then a decision is blocked and the proposal is not adopted. A concern that blocks consensus should be based upon the principles of the group.
Calling for Consensus
To call for consensus, the facilitator asks, “Are there any unresolved concerns?” or “Are there any concerns remaining?” After a period of silence, if no additional concerns are raised, the facilitator declares that consensus is reached. The length of silence ought to be directly related to the degree of difficulty in reaching consensus; an easy decision requires a short silence, a difficult decision requires a longer silence.
A more complete description of the process can be found at www.consensus.net
